SECTION #1 EXECUTIVE DUTIES

 #1.01 PRESIDENT:

The President must have served at least one year on the Simcoe and District Minor Hockey executive in order to be eligible for the position.
Preside at all meetings of the members of the Corporation and of the board of directors.
The President shall be charged with the general management and supervision of the affairs of the Corporation.
The President, with the Secretary or other officer appointed by the board for the purpose, shall sign all by-laws and membership certificates.
The President shall be an Ex-officio member of all committees.
The President shall appoint one of the elected vice presidents to assume the duties of the President in the absence of the President.
The President shall appoint a Chairman of the Standing Committees.
The President shall act as a representative of SDMHA in the community.
The President is to sit on the Finance committee.
Will cast the deciding vote in the event of a tie.

#1.02 PAST PRESIDENT:

To avail himself to the President, offering his/her knowledge and experience for guidance.
Perform such duties as assigned by the President
Organize and preside over elections at the Annual General Meeting.
Head nominations committee if available and willing.

#1.03 VICE PRESIDENTS:

The Vice-Presidents shall assist the President in his or her duties.
He/She shall be available to substitute for the President when required and shall assist with the duties to be performed by the directors.
One Vice shall sit on the Finance Committee
One Vice shall sit on the Coaches Selection Committee.

#1.04 SECRETARY:

The Secretary shall be an ex-officio clerk of the board of directors.
Attend all meetings of the board of directors and shall record all facts and minutes of all proceedings in the books kept for that purpose.
Keep on file a record of attendance at regular meetings.
Type, copy, and distribute minutes to all executive members for the next meeting.
Give all notices required to be given to members and to directors, and prepare, with the assistance of the President, an agenda for each meeting.
Perform such other duties as may from time to time be determined by the board of directors.
Receive correspondence and answer in accordance to the direction of the Executive.
Arrange the meeting place for all regular, Executive, and special meetings, at the request of the President.

#1.05 TREASURER:

The Treasurer shall keep full and accurate accounts of all monies received and disbursed and all accounts payable and receivable by acceptable accounting practices and in proper books of account.
Upon executive approval to pay all accounts by cheque which is signed by two of the following: President, Treasurer, or Assistant Treasurer.
Submit interim financial statements at each directors and general meeting.
Responsible for having an internal audit of the Corporations financial transactions prepared prior to the annual meeting.
The Treasurer shall prepare in conjunction with the Finance Committee, a budget for the upcoming year, and present it to the executive as soon as possible.
The Treasurer shall be a member of the Fund Raising committee.
Collection of gate monies received

#1.06 ASST. TREASURER:

Shall assist the treasurer in any way with his/her duties.
Sit on all Tournament Committees as an executive liaison.
Responsible for sending for all tournament permits from the OMHA.
Collect and deposit gate fees, sponsorship and advertising monies, associated with tournaments.
Pay all outstanding tournament bills.
Reconcile tournament permit for OMHA
Reconcile tournament bank account
Keep a financial record of each tournament.
Obtain Bingo license from Town.
Reconcile Bingo account for Town.
Reconcile Bingo bank account

#1.07 CENTER CONTACT:

Act as a liaison for SDMHA in all OMHA related matters.
Provide OMHA registration cards (players and team officials) for registration
Register all teams, players, and officials, tournaments and Association members for insurance purposes.
Forward all cards to the local OMHA Regional Executive Member for approval.
Chair of Registration Committee
Assist all convenors with their duties as required.

#1.08 REPRESENTATIVE CONVENOR:

Southern Counties League and SDMHA executive liaison
Attend Southern Counties meetings as required
Reschedule any conflicting games and tournaments with other Centres
Work with ice scheduler on available ice times and schedule games
Notify gate keepers, time keepers and referee in chief of scheduled games
Collect and send white copies of game sheets to appropriate Southern Counties Convenor
Sit on Harassment & Abuse, or Code of Conduct cases if requested.

#1.09 HOUSE LEAGUE CONVENOR:

Assist the Director of Coaches Selection in filling all HL coaching positions.
Obtain Divisional Convenors for each division
Assemble lists of team officials with addresses and phone numbers and forward to executive.
Supervise the team selection process to ensure balanced House League teams.
Work with Ice Scheduler in the scheduling of games, practices and playoffs for the HL and distribute schedules to convenors.
Ensure that the House League schedules are forwarded to the Referee in Chief for assignment
Attend all Interlock Meetings
Sit on Panel for Harassment & Abuse, or Code of Conduct cases if requested.
Order all medals for Town League Finals
Send white copies of game sheets to Interlock Convenor.

#1.10 I.P. CONVENOR:

Directly responsible for overseeing the implementation and delivery for the IP.
This volunteer plans, organizes, and administers the IP for Simcoe and District Minor Hockey Association.
The program convenor is an executive member of the minor hockey association and is the liaison to the association's executive.
This position is responsible to report directly to the minor hockey association's board of directors.

#1.11 ICE SCHEDULER:

Book all ice time for the year with the Community Services Department.
Divide ice time between age groups and competition levels.
Give consideration to holidays, tournaments and other user groups when scheduling.
Present Rep and House League times to convenors.
Compile and post at all arenas, a master schedule.
Continually update all schedules and handle ice time conflicts

#1.12 DIRECTOR OF COACHES SELECTION

Print and distribute coaches applications.
Set deadline for coaching application.
Set up and interview coaches.
Committee recommends coaches to executive for each level.
Notify all applicants of coaching appointment
Locate coaches for necessary teams
Ensure all coaching staff and executive members get police checks.
Recommend policy to the executive regarding coaches selection issues related to the Association.

#1.13 DIRECTOR OF SPONSORSHIP

Contact local businesses regarding the sponsorship of representative and house league teams.
Collection of all monies involved.
Distribution of all sponsor related material, ie. game passes, sponsorship plaques.

#1.14 DIRECTOR OF DEVELOPMENT

Work with OMHA appointed people to book and set up all trainer and coaches clinics, all OMHA& CHA endorsed clinics
Collection of all monies due for courses.
Booking and set up of facilities
Maintain inventory of training videos and resource materials, for distribution to coaches.

#1.15 DIRECTOR OF EQUIPMENT & INVENTORY

Keep an accurate and current inventory of all equipment.
Obtain quotes on all equipment related purchases
Present all quotes to executive for approval
Purchasing of all team sweaters, goalie equipment, socks, pucks, pylons, trainer kits etc.
Cresting of all sweaters.
Compile a list of all Association equipment on loan to each team and have responsible team official sign for equipment.
Distribute and ensure return of all sweaters and loaned equipment
Provide keys to Minor Hockey Room for all new executive members. Collect keys from outgoing members.
Update and outfit SDMHA locker rooms as deemed necessary.
Be responsible for properly storing equipment for the off-season.
Keep updated inventory of all SDMHA assets, ie. TV, fax machines, etc.

#1.16 DIRECTOR OF MARKETING

Placing of all necessary newspaper advertisements.
Ensure all coaches are aware of their responsibility to provide game details to the local paper.
Write and distribute newsletters to the membership.
Web site information updates.
Distribution of all informative materials.
Booking and scheduling of team and individual photos.
Awards and trophies

#1.17 DIRECTOR OF FUND RAISING

Investigate all Fund raising possibilities.
Carry out any fundraising projects approved by the executive. Financial statement to be provided to executive.
Act as the member in charge at SDMHA Bingos.
Secure needed volunteers to work Bingos.